Lavito Live — Terms & Conditions (B2B, UK)
Last updated: 19 September 2025
These Terms & Conditions (Terms) govern the supply of live sound engineering and related services (Services) by Reuben Donvito (trading as “Lavito Music”) (we/us/our) to business clients (you/your). By confirming a booking, paying any amount, or allowing us to begin work, you agree to these Terms. If you are a consumer (an individual acting outside your trade or profession), please request our consumer terms.
At-a-glance summary (non-binding)
- Audience: Business clients (B2B). Consumer bookings use separate terms.
- Payment: 30 days from invoice; bank transfer only.
- Minimum booking: 3 hours. Overtime & waiting time: billed in 30-minute blocks at the quoted/standard rate.
- Expenses: No expenses within Greater London. Outside Greater London: travel (and accommodation if required) is chargeable.
- Late payment (B2B): statutory interest 8% above the Bank of England base rate + fixed fee + reasonable recovery costs.
- Cancellation / postponement: One free reschedule if a mutually available date exists; cancellation within 48 hours of the call time = 100% fee; otherwise no fee.
- Power & noise: Safe 230V supply at stage and mix position required. Venue/legal noise limits/limiters may cap achievable levels.
- Equipment: You are responsible for care/risk while our equipment is on site; no unauthorised operation. Loss/damage charged at current replacement cost (plus reasonable associated costs/downtime).
- Recording & IP: Mixing/mastering not included unless quoted. You own final deliverables on payment; we retain raw multitracks unless agreed otherwise; you warrant all rights/permissions.
- Portfolio use: We may use non-sensitive photos/audio snippets unless you object; NDA available on request.
- Force majeure: If events outside either party’s control prevent safe/lawful performance, duties pause and we reschedule in good faith (30-day long-stop).
- Law: England & Wales.
1. Definitions
Booking: your confirmed order for Services as set out in our written quotation, email or message (Order).
Event: the date(s), venue(s) and schedule for the Services.
Equipment: any audio equipment, accessories or materials supplied by us.
Greater London: the 32 London boroughs and the City of London.
2. Basis of contract & scope
2.1. These Terms apply to all Bookings. Any terms you provide are excluded unless expressly agreed in writing.
2.2. The scope (crew, hours, deliverables, and any Equipment) is as stated in the Order. We may substitute equivalent Equipment or competent subcontractors where reasonably necessary and remain responsible for performance.
3. Quotes & booking confirmation
3.1. Quotes are valid for 14 days unless stated otherwise and are subject to availability until you confirm in writing.
3.2. Minimum booking: 3 hours. Time is measured from agreed arrival/load-in time to end of de-rig.
4. Fees & payment
4.1. Fees are in GBP, payable by bank transfer only, within 30 calendar days of the invoice date, unless stated otherwise in the Order. We are not VAT-registered; no VAT will be added unless that changes.
4.2. Overtime and waiting/idle time (where we are on site but unable to work due to access, power, performer or other delays outside our control) are chargeable in 30-minute blocks at the quoted or standard hourly rate.
5. Expenses & travel
5.1. Inside Greater London: no expenses are charged.
5.2. Outside Greater London: reasonable travel costs (and accommodation where overnighting is necessary due to distance, schedule or safety) will be charged at cost. Any unusual/exceptional costs will be agreed in advance.
6. Late payment (business-to-business)
6.1. For B2B invoices, we may charge statutory interest under the Late Payment of Commercial Debts (Interest) Act 1998 at 8% per annum above the Bank of England base rate, accruing daily from the due date until payment.
6.2. We may also charge the fixed late-payment compensation per invoice (£40/£70/£100, depending on the principal sum) and reasonable recovery costs to the extent they exceed that fixed sum.
6.3. We may suspend Services (including future Bookings) while any amount remains overdue.
7. Access, power & noise management
7.1. You must provide timely access for load-in, setup/line-check and de-rig, and a safe working environment.
7.2. You must provide safe, reliable 230V mains power with sufficient capacity at both stage and front-of-house/mix positions, with appropriate distribution and protection. We may decline to connect to unsafe supplies.
7.3. You are responsible for complying with venue/legal noise limits and any sound-limiter policies. You accept that such limits may constrain achievable sound levels or tonal balance; we are not liable for such constraints.
8. Changes, delays & overruns
8.1. Reasonable changes may be accommodated subject to availability and may be chargeable.
8.2. If the Event overruns beyond the agreed finish time for reasons outside our control, overtime applies per clause 4.2 and additional crew/transport costs may be charged where required.
9. Cancellations & postponements
9.1. Postponement: You may reschedule once free of charge to a mutually available date (confirmed within 60 days), provided we receive written notice before we depart for site. Thereafter, reschedules are subject to availability and may be re-quoted.
9.2. Cancellation: If you cancel within 48 hours of the agreed arrival/call time, 100% of the quoted fee is payable. If you cancel more than 48 hours before the call time, no fee is payable.
10. Equipment care & responsibility
10.1. Equipment remains our property. Risk (loss, theft, damage) passes to you while Equipment is on your site/under your control.
10.2. You will take reasonable steps to protect Equipment from damage, interference and adverse weather. You must not move, modify or operate Equipment without our consent.
10.3. You are liable for repair or replacement at current cost of any Equipment lost, stolen or damaged due to your (or your agents’/attendees’) acts or omissions, plus reasonable associated costs and downtime.
11. Recording & intellectual property
11.1. If multitrack or stereo recordings are provided, they are supplied as-is unless mixing/mastering is expressly quoted.
11.2. Ownership: Upon full payment, you receive ownership of the final deliverables supplied under the Order. We retain ownership of underlying raw multitrack files unless otherwise agreed in writing.
11.3. Rights & permissions: You warrant that you (or the venue) hold all necessary licences and permissions (including PRS/PPL and performer permissions) for the performance and any recordings. You will indemnify us for third-party claims arising from your failure to obtain such rights.
12. Portfolio use & confidentiality
12.1. Unless you object in writing, you grant us a non-exclusive right to use non-sensitive photos or short audio snippets from the Event for our website and social media portfolio. We will not disclose confidential information.
12.2. We will sign a reasonable NDA on request.
13. Insurance & compliance
13.1. You are responsible for ensuring appropriate event/venue insurance is in place and for confirming any venue requirements that apply to third-party suppliers. We may decline to proceed where mandatory venue requirements are not met.
14. Health & safety; right to stop
14.1. We follow applicable UK health & safety law and industry practice.
14.2. We may refuse to start or may stop work where conditions are unsafe or unlawful (including inadequate power, exposure to adverse weather, overcrowding, unsafe staging/rigging, disorderly conduct, or instructions that would breach licence/noise limits).
15. Warranties & liability
15.1. We will perform the Services with reasonable care and skill.
15.2. Nothing in these Terms limits liability for death or personal injury caused by negligence, fraud, or any other liability that cannot be limited by law.
15.3. Subject to 15.2, our total aggregate liability arising out of or in connection with a Booking is limited to the fees paid or payable for that Booking. We shall not be liable for indirect or consequential loss, loss of profit, loss of business, or loss of goodwill.
16. Force majeure
16.1. Neither party shall be in breach nor liable for delay or failure to perform to the extent caused by events beyond its reasonable control, including severe weather creating safety risks, flood, lightning, power or utility failure, transport disruption or strikes, government action, venue closure, epidemic/pandemic, terrorism or major security incidents, or serious illness/injury where no reasonable substitute is available.
16.2. The affected party shall notify the other promptly and use reasonable endeavours to mitigate. The parties will work in good faith to reschedule the Services; any non-recoverable, pre-agreed costs incurred up to the date of postponement remain payable.
16.3. If the force majeure event continues for more than 30 days, either party may terminate the Booking on notice without liability (save for sums already due). For outdoor events where the Client is responsible for providing adequate weather protection and fails to do so, this shall not constitute force majeure.
17. Data protection
17.1. We process personal data only as necessary to manage the Booking, deliver the Services, invoice and maintain our relationship, in accordance with UK data protection law. We do not sell personal data.
18. Subcontracting & assignment
18.1. We may subcontract elements of the Services and remain responsible for performance. You may not assign the Booking without our written consent.
19. Notices
19.1. Formal notices under these Terms must be sent by email to the contacts in the Order. Notices are deemed received at the time of sending, provided no bounce-back is received.
20. Entire agreement; variation; severability; waiver
20.1. These Terms and the Order constitute the entire agreement and supersede prior discussions. Any variation must be in writing and signed or expressly agreed by email.
20.2. If any provision is held invalid or unenforceable, the remainder shall continue in effect. A waiver of any right or remedy is not a waiver of any later breach.
21. Third-party rights
21.1. No person other than the parties has any rights to enforce these Terms (Contracts (Rights of Third Parties) Act 1999).
22. Governing law & jurisdiction
22.1. These Terms are governed by the laws of England and Wales and the courts of England and Wales shall have exclusive jurisdiction.
Lavito Music — Reuben Donvito (sole trader)
Email: reuben@lavitomusic.com
Phone: 07809 900271
Trading address: available on request